Are your teams really using Gemini?

Imagine a team meeting. One employee talks about how Gemini helps him prepare his reports. A colleague tried it once, without really knowing what to ask it. A third, who works in accounting, is still wondering what this tool could do for him.

Everyone has Gemini available. However, everyone needs different support.

For an IT department or an adoption team, the challenge is to understand these situations, then propose a useful next step. GSkills helps make this link between observed uses, skill development, and ideas to put into practice daily.

Understand uses before choosing support

Meeting discussions provide insight into practices. To broaden this vision, GSkills connects to the Google Workspace administration console and allows you to consult Gemini usage statistics by period and by country or organizational unit.

This way, you can identify the most active users, occasional uses, and people for whom no usage is observed during the consulted period. This reading helps you choose who to interact with and where to focus your efforts.

However, frequency does not indicate a person's skill level or what would be useful to them. An employee sometimes uses Gemini rarely because they have found a specific use that is sufficient for them. Another lacks ideas or doesn't know how to start. The discussion helps to understand what the numbers alone don't show.

Explain to teams how this data is used to guide support and limit its consultation to those who need it for this mission. The goal is to help everyone progress in their work.

Transform initial trials into useful practices

Let's go back to the employee who prepares his reports with Gemini. If he wishes to share his method, he can become an ambassador to his colleagues. Active users are a good starting point to find these relays, then discuss their practices and their desire to transmit them.

The challenge is to circulate an example that others understand. What work does he prepare before opening Gemini? What does he ask it? What does he reread before sharing his report? These are the details that help a colleague try it in turn.

For the colleague who doesn't know where to start, the next step will be different. The Gemini courses and paths available in GSkills offer a framework for finding her bearings. She can then return to a daily task and put into practice what she has just discovered.

The choice of this support comes from the need expressed during the exchange. Occasional use is not enough to classify someone as a beginner.

Give a reason to try to those who haven't started

The accounting colleague has another question. "What could Gemini do for me?" To help him project himself, let's start with his work. Preparing a reminder message or making a procedure easier to understand are examples of needs to explore with him.

GSkills offers a library of Gemini use cases and recommendations based on the employee's profile. A person working in accounting thus finds ideas related to their activity, then chooses those that meet their situation.

This library is customized from a Google Sheets file specific to your organization. The people responsible for support gather cases adapted to your professions, your vocabulary, and the practices you wish to share. They evolve this file to update the catalog.

The method of the colleague who prepares his reports then finds a place in the company's resources. It becomes easier to find, explain, and adapt. Exchanges between employees thus feed a library that talks about their work.

Find the right idea at the right time

When starting out, the employee doesn't always have the exact title of a use case in mind. Natural language search in GSkills allows them to describe their need in their own words, for example "prepare a reminder for an unpaid invoice." They explore the proposed ideas and save those that interest them in their favorites.

Use cases are accessible in the GSkills web application. The GSkills Chrome extension also allows you to find them directly in the Gemini application. The employee thus keeps his resources close at hand while using the tool.

Understand which use cases meet the needs of teams

Gemini statistics show how the tool is used. Use case statistics provide another perspective. What resources do employees consult? Which ones do they copy or send to Gemini?

Thanks to the Chrome extension, GSkills also records the sending of prompts from the catalog in the Gemini App. This shows which examples have been consulted and which have been sent to put into practice. This signal complements general adoption statistics.

The search also reveals needs that have not yet found a solution. GSkills presents frequent searches and those that return no results. If several people are looking for how to compare supplier proposals and find nothing, the adoption team can create a suitable use case and add it to the company's Google Sheets file.

This information helps to evolve the catalog based on employee requests. It also helps identify useful resources to share with other teams and choose the next content to prepare.

Continue to discover after initial uses

Once the first use is found, other questions appear. What could be tried on a new project? Does a Gemini evolution meet a team's need?

GSkills integrates automatic monitoring that gathers news and content around AI. Employees have a place to discover these evolutions and nourish their practice.

These resources also provide food for thought. News about Gemini can open a discussion in a meeting. Who has tried this possibility? In what situation would it be useful? Does it deserve a place in the company's use cases? Ambassadors then have new opportunities to share their discoveries.

Adjust support based on feedback

After the first trials, go back to the teams. Did the colleague who was looking for her bearings find a task to practice on? Did the accounting employee discover a useful idea? Did the ambassador's sharing make others want to try?

Consulting statistics again and collecting this feedback helps decide what's next. You will better know which examples to enrich, what content to offer and with whom to continue the exchange.

GSkills brings together the resources to carry out this approach, from usage statistics to courses, including business cases accessible from Gemini. You have support to accompany teams that each advance at their own pace.

Request a demo to discover how GSkills supports Gemini adoption in your organization.